1. The Committee
A Committee consists of delegates and members of the Dais.
2. Roles and Responsibilities of Different Dais Members
A Committee is managed and directed by a Dais. The Dais consists of a Dais Head as well as several Dais Members who take on the roles of Director, Moderator and Rapporteur during the conference on a rotating basis. The Dais Head is responsible for the overall flow of the conference and usually assumes the role of the Director during the conference.
The Dais Head is in charge of guiding pre-conference preparations. Duties include overseeing the completion of the Committee Background Guide, selecting Member States to be represented, training of Dais Members with conference Rules of Procedure, etc.
The Dais Member assists the Dais Head to ensure the smooth completion of pre-conference preparations. Responsibilities include drafting Committee Background Guides, answering pre-conference queries and other administrative tasks. In most committees, there will be numerous Dais Members with different responsibilities, each to be arranged by the Dais Head.
During the conference
The Committee Director is in charge of overseeing the running of every Committee session. In most committees, there will be more than one Director, each having equal scope of power.
The Director is the only staff member who can approve and sign Working Papers, Draft Resolutions, Amendments and other documents. The Director has the right to reject document submissions, or to suggest appropriate changes before accepting them.
The Director is responsible for guiding the general direction of the debate within the Committee. In this regard, the Director may periodically comment on the direction of the debate and may make necessary suggestions during the course of the conference. Any questions on substantive issues should be raised with the Director. The Director retains the right to rule on procedural or substantive motions.
The Moderator chairs the committee in a formal session. It is the Moderator’s responsibility to facilitate the debate, keep time, and rule on points and motions based on the Rules of Procedure set forth in this Handbook. As the Moderator is primarily concerned with all procedural issues, any questions on procedural issues should be raised with the Moderator. Under some situations, the Moderator may suspend certain rules of procedure to streamline the debate.
The Rapporteur is responsible for facilitating the flow of debate by taking roll calls, maintaining the Speaker’s List, recording the order of points or motions on the floor, verifying vote counts and carrying out other administrative matters.
Each Member State and Observer Entity will be represented by one or more delegates, and has one vote per Member State or Observer Entity in every Committee.
4. Rights of Observer Entities
Observer entities include Observer States, NGOs, International Organizations, etc. Observer Entities have the right to vote on all procedural issues (all voting having to do with the way the committee is run, such as voting on motions, as opposed to the topic being discussed, is considered procedural) but they are not allowed to vote on substantive issues (i.e. Draft Resolutions, Amendments and Draft Directive).
Observer Entities are participants of the conference but not members of the Committee, they may sponsor Working Papers but not any Draft Resolutions or Amendments. Observe entities may be signatories for Draft Resolutions or Amendments instead.
Observer Entities are distinct from conference observers, which include guests, as well as faculty members and school advisers.
Below illustrates a summary of the rights of the different participants in a committee.